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Rating Window Reminders

Overview

This article provides directions on setting up rating window reminders. Program Administrators can create Rating Window Reminders for raters. Reminder emails will only be sent to educators who have not completed their ratings by the set date. 

Setting up Rating Window Reminders

1. Select the Admin gear icon in the top-right corner.

2. Select Admin from the drop-down menu.

3. Select Rating Window Reminders  from the left side menu.

Note: Yearly Setup must be completed first.

4.  Select New Reminder, located on the right (Image 1).

 
 Image 1
 
 
 
5. Select the Assigned Site(s) the reminder should be created for (Image 2).
 
Note: If there are multiple sites, you can utilize the search box to find them quickly.
 
Image 2
 
 
6. Enter the date for when administrators would like current ratings to be completed by in the Deadline field.
 
Note: This feature does not end the current open Rating Window which was set during Yearly Setup. A Rating Window automatically stays open until the next Rating Window starts.
 
7. Set the desired date of when you would like the reminder email(s) to be sent in Reminder Date field (Image 3).
 
8. Click Save on the lower left.
 
 
Image 3
 

Deleting Rating Window Reminders

Program Administrators can select the trash can icon to the right of a reminder to delete the reminder at any time.

Email Reminders

Email reminders will be sent to raters who have not completed their ratings by the date set in the Rating Window Reminder set up. The number of days left for Rating Window Reminders is based on the deadline date set in the Rating Window Reminder setup. 

The email will include the following Subject Line: Aperture Rating Deadline Approach and will be sent from the following email address: