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Email Reminders

Overview

This article provides directions on setting up rating window reminders. Program Administrators can create Email Reminders for raters.

Setting Up Default Email Reminders

  1. Select the gear icon (top-right corner).

    • Unable to Locate the Gear Icon? On smaller screens or at certain zoom levels, the gear icon may not appear in the upper-right corner of the application. To access Settings, click the hamburger menu (☰) in the upper-left corner and select Settings from the menu.

  2. Select Settings.

  3. Select Email Reminders from the left menu. Note: Yearly Setup must be completed first.

  4. Click Set up email defaults (upper right). This applies your settings to every rating window at once — you can still fine-tune individual windows afterward (Image 1).

  5. In the Default Email Set Up window, Window Opening and Assignment Completion Follow Up are both turned on by default. Toggle either off if you don't want that email sent.

  6. Under Reminders, click +Add reminder to set the number of days before each rating window closes (or a custom due date). These reminder emails are only sent to raters who haven't completed their assigned ratings by that date — anyone already finished won't receive it. Add as many reminders as needed.

  7. Click Apply.

Fine-Tuning Individual Rating Windows

Each rating window — including Default Rating Windows and any windows tied to a custom schedule — can be expanded and adjusted individually:

  1. Click the caret next to any rating window to expand its Communication Settings.
  2. Toggle Assignment Completion Follow-up on/off for that window specifically (Image 2).
  3. Click +Add reminder to insert an additional reminder. Enter the number of days before the window's close or due date, then click Add. As with defaults, this reminder only goes to raters who haven't yet completed their ratings by that point. The reminder will appear in the timeline in chronological order alongside Window Opening and Due date.
  4. To remove a reminder, click the X next to it.
  5. Adjust the due date directly if needed, then review your changes.

📌Note: If custom schedules have been set up in Yearly Setup for specific sites, those will appear as separate sections below Default Rating Windows (e.g., "Elementary Schools"). If no custom schedules exist, only Default Rating Windows will display. 

Image 1

Email Reminders

Image 2

DESSA x Move This World System: Automated Emails

The DESSA x Move This World System sends a small number of automated emails to keep users informed throughout the school year — from account setup through rating completion and results. This article lists each email, who it comes from, and when to expect it, so you can quickly confirm whether a message your users received is legitimate and expected.
All system emails are sent from platform@app.apertureed.com unless otherwise noted below.

Downloads

Automated Emails Access.pdf